Privacy Policy


Privacy Policy of Avesco Rent OÜ (www.avesco-rent.ee)

Latest update: March 21, 2019

INTRODUCTION

Avesco Rent OÜ (“Avesco Rent” or “we”) believes that it is an important responsibility to protect all of your personal data.  With this site, Avesco Rent has the opportunity to receive and collect your personal data through your registrations, inquiries on products, promotional programs or questionnaires.

In order to increase the protection of your privacy, we provide the following policy applicable to this site. Please note that we also use cookies on this website. Please click here in order to familiarize with our cookies policy.

This privacy policy has been prepared based on provisions of multiple legislations, including Art. 13/14 of Regulation (EU) 2016/679 (General Data Protection Regulation).

DATA CONTROLLER

The controller of your personal data is Avesco Rent OÜ registry code 14621835, legal address Väljaotsa tn 1 Saue, Saue vald Harjumaa 76506.

Contact: M: tallinn@avesco-rent.com | T: +372 512 60 30

DEFINITIONS

PERSONAL DATA (OR DATA)
Any information that directly, indirectly, or in connection with other information allows for the identification or identifiability of a natural person.
USER(S)
All individuals using this Website and services offered within, who, unless otherwise specified, coincide with the Data Subject.
PRIVACY POLICY
The present document that regulates the collection, processing and retention of the User’s Personal Data.
DATA SUBJECT
The natural person to whom the Personal Data refers.
USAGE DATA
Information collected automatically through this Website (or third-party services employed in this Website), which can include: the IP addresses or domain names of the computers utilized by the Users who use this Website, the URI addresses (Uniform Resource Identifier), the time of the request, the method utilized to submit the request to the server, the size of the file received in response, the numerical code indicating the status of the server's answer (successful outcome, error, etc.), the country of origin, the features of the browser and the operating system utilized by the User, the various time details per visit (e.g., the time spent on each page within the Application) and the details about the path followed within the Application with special reference to the sequence of pages visited, and other parameters about the device operating system and/or the User's IT environment.
DATA CONTOLLER
The natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of Personal Data, including the security measures concerning the operation and use of this Website. The Data Controller, unless otherwise specified, is the Avesco Rent.
SERVICE(S)
The service provided by this Website as described in the relative terms (if available) and on this site/application.
COOKIES
Cookies are small text files that the internet browser installs on User’s computer or other devices and that enable the Website to recognize it upon their visit.

TYPES OF PERSONAL DATA COLLECTED AND PURPOSES OF PROCESSING

We collect and use only User’s Personal Data, which is needed by us in our economic or professional activities, foremost with the aim of accepting, formalising and completing registrations, offers and orders, which have been submitted by the User’s of this Website.
Such personal data is:
•    Name of the User;
•    Phone number of the User;
•    E-mail address of the User;
•    Physical address of the User (residence or employment)
Additionally, you may be required to present us with a copy of your ID-card or drivers’ licence and a photo in order for in order to conclude certain service agreements.
Unless specified otherwise, all Data requested by this Website is mandatory and failure to provide this Data may make it impossible for us certain services. In cases where this Website specifically states that some Data is not mandatory, Users are free not to provide this Data without consequences to the availability or the functioning of the Service.
Users who are uncertain about which Personal Data is mandatory are welcome to contact the Avesco Rent.
Among the types of above-mentioned Personal Data this Website collects, by itself or through third parties, other data such as: Cookies, Usage Data and unique device identifiers for advertising (Google Advertiser ID or IDFA, for example). Complete details on each type of Personal Data collected are provided in the dedicated sections of this privacy policy or by specific explanation texts displayed prior to the Data collection. Additionally, please see our Cookies Policy.
Any use of Cookies – or of other tracking tools – by this Website or by the Avesco Rent of third-party services used by this Website serves the purpose of providing the Service required by the User, in addition to any other purposes described in the privacy policy and in the Cookie Policy.
Users are responsible for any third-party Personal Data obtained, published or shared through this Website and confirm that they have the third party's consent to provide the Data to the Avesco Rent.
Personal Data may also be collected for the following purposes and using the following services:


Analytics

The services contained in this section enable the Avesco Rent to monitor and analyse web traffic and can be used to keep track of User behaviour.
GOOGLE ANALYTICS (GOOGLE INC.)
Google Analytics is a web analysis service provided by Google Inc. (“Google”). Google utilizes the Data collected to track and examine the use of this Website, to prepare reports on its activities and share them with other Google services.
Google may use the Data collected to contextualize and personalize the ads of its own advertising network.
Personal Data collected: Cookies and Usage Data.
Place of processing: US – Privacy PolicyOpt Out.
GOOGLE ANALYTICS FOR FIREBASE (GOOGLE INC.)
Google Analytics for Firebase or Firebase Analytics is an analytics service provided by Google Inc.
In order to understand Google's use of Data, consult Google's partner policy.
Firebase Analytics may share Data with other tools provided by Firebase, such as Crash Reporting, Authentication, Remote Config or Notifications.
This Website uses identifiers for mobile devices and technologies similar to cookies to run the Firebase Analytics service.
Users may opt-out of certain Firebase features through applicable device settings, such as the device advertising settings for mobile phones.
Personal Data collected: Cookies, unique device identifiers for advertising (Google Advertiser ID or IDFA, for example) and Usage Data.
Place of processing: USA – Privacy Policy. Privacy Shield participant.

Displaying content from external platforms

This type of service allows you to view content hosted on external platforms directly from the pages of this Website and interact with them.

This type of service might still collect web traffic data for the pages where the service is installed, even when Users do not use it.
GOOGLE FONTS (GOOGLE INC.)
Google Fonts is a typeface visualization service provided by Google Inc. that allows this Website to incorporate content of this kind on its pages.
Personal Data collected: Usage Data and various types of Data as specified in the privacy policy of the service.

Place of processing: US – Privacy Policy.Privacy Shield participant.
GOOGLE MAPS WIDGET (GOOGLE INC.)
Google Maps is a maps visualization service provided by Google Inc. that allows this Website to incorporate content of this kind on its pages.
Personal Data collected: Cookies and Usage Data.
Place of processing: US – Privacy Policy. Privacy Shield participant.

Hosting and backend infrastructure
This type of service has the purpose of hosting Data and files that enable this Website to run and be distributed as well as to provide a ready-made infrastructure to run specific features or parts of this Website. Some of these services work through geographically distributed servers, making it difficult to determine the actual location where the Personal Data are stored.
ARUBACLOUD (ARUBA S.P.A.)
ArubaCloud is a hosting service provided by Aruba S.p.A.
Personal Data collected: various types of Data as specified in the privacy policy of the service.
Place of processing: Italy – Privacy Policy.

Registration and authentication
By registering or authenticating, Users allow this Website to identify them and give them access to dedicated services.
Depending on what is described below, third parties may provide registration and authentication services. In this case, this Website will be able to access some Data, stored by these third-party services, for registration or identification purposes.

GOOGLE OAUTH (GOOGLE INC.)
Google OAuth is a registration and authentication service provided by Google Inc. and is connected to the Google network.
Personal Data collected: various types of Data as specified in the privacy policy of the service.
Place of processing: US – Privacy Policy.

SPAM protection
This type of service analyzes the traffic of this Website, potentially containing Users' Personal Data, with the purpose of filtering it from parts of traffic, messages and content that are recognized as SPAM.

GOOGLE RECAPTCHA (GOOGLE INC.)
Google reCAPTCHA is a SPAM protection service provided by Google Inc.
The use of reCAPTCHA is subject to the Google privacy policy and terms of use.
Personal Data collected: Cookies and Usage Data.
Place of processing: US – Privacy Policy.

Tag Management
This type of service helps the Avesco Rent to manage the tags or scripts needed on this Website in a centralized fashion.
This results in the Users' Data flowing through these services, potentially resulting in the retention of this Data.

GOOGLE TAG MANAGER (GOOGLE LLC)
Google Tag Manager is a tag management service provided by Google LLC.
Personal Data collected: Cookies and Usage Data.
Place of processing: US – Privacy Policy.

Further information about Personal Data

Technical support and maintenance
This type of service ensures the business continuity, its updating and the regular maintenance.
To carry out these operations, Alias Srl will access the data contained in the site and may need to back them up.
Personal Data collected: various types of Data as specified in the privacy policy of the service.
Place of processing: Italy - Privacy Policy.

LEGAL BASIS FOR PROCESSING OF PERSONAL DATA

If Avesco Rent uses your Personal Data to fulfil the order placed by the you, then your Personal Data is being processed on the basis of the necessity for the performance of a contract to which the User is a party or in order to take steps at User’s request before conclusion of a contract.
If Avesco Rent processes User’s personal data with the aim of conducting client relationship and marketing analysis or sending marketing communication, then Avesco Rent is processing User’s Personal Data on the grounds of legitimate interest with the aim of providing clients with high quality and modern service and maintaining professional relationship.
Avesco Rent is also allowed to process User’s personal data on the occasions not mentioned above on the following grounds:
1)    Users have given their explicit consent for one or more specific purposes. Avesco Rent is allowed to process Personal Data until the User objects to such processing (“opt-out”).
2)    processing is necessary for compliance with a legal obligation which the Avesco Rent is subject to;
3)    processing is necessary for the purposes of the legitimate interests pursued by the Avesco Rent or by a third party.
In any case, the Avesco Rent will gladly help to clarify the specific legal basis that applies to the processing, and in particular whether the provision of Personal Data is a statutory or contractual requirement, or a requirement necessary to enter into a contract.
When accepting and administering User’s Personal Data, mentioned data is being processed by the competent employees of Avesco Rent. While using these employees, Avesco Rent ensures the as strong as possible protection for User’s Personal Data.

THE METHODS OF COLLECTING AND PROCESSING PERSONAL DATA AND DISCLOSING SUCH PERSONAL DATA TO THIRD PARTIES

User’s Personal Data may be collected though submitting such data on Website during creation of the user account for Avesco Rent, also through Avesco Rent’s ordering forms or from using Avesco Rent’s services in connection with its economic or professional activities. User’s Personal Data may also be collected in connection with accounting, by telephone, by e-mail or by visiting physical location of the User’s.
The Data is processed at the Avesco Rent's operating offices and in any other places where the parties involved in the processing are located.
User’s Personal Data will only be disclosed internally in Avesco Group to authorised persons in connection with administration, marketing and formalising orders with the aim of fulfilling User’s order and with the aim of conducting client and marketing analysis. Avesco Rent cooperates with persons, to whom Avesco Rent may transfer data regarding the Users, including their Personal Data, in the context and for the purposes of co-operation. Such third persons may be law firms and public authorities, also debt collection agencies, credit registers, providers of accounting services, IT partners. User’s Personal Data may be disclosed to such third persons only when the respective purpose and the processing are lawful, and the Personal Data processing is carried out in accordance with the guidelines of Avesco Rent and on the basis of a valid agreement.
The updated list of these parties may be requested from the Avesco Rent at any time.

RETENTION TIME

Avesco Rent will retain User’s Personal Data for the period necessary to fulfil the purposes for which the Personal Data has been collected as outlined in this Privacy Policy unless a longer retention period is required by law. When User’s Personal Data is no longer required for the purpose it was collected or as required by applicable law, it will be deleted and/or returned to the User in accordance with applicable law.
Therefore:
Personal Data collected for purposes related to the performance of a contract between the Avesco Rent and the User shall be retained until such contract has been fully performed.
Personal Data collected for the purposes of the Avesco Rent’s legitimate interests shall be retained as long as needed to fulfill such purposes.
The Avesco Rent may be allowed to retain Personal Data for a longer period whenever the User has given consent to such processing, as long as such consent is not withdrawn. Furthermore, the Avesco Rent may be obliged to retain Personal Data for a longer period whenever required to do so for the performance of a legal obligation or upon order of an authority.
Once the retention period expires, Personal Data shall be deleted. Therefore, the right to access, the right to erasure, the right to rectification and the right to data portability cannot be enforced after expiration of the retention period.

THE RIGHTS OF USERS

Users may exercise certain rights regarding their Data processed by the Avesco Rent.
In particular, Users have the right to do the following:
Withdraw their consent at any time. Users have the right to withdraw consent where they have previously given their consent to the processing of their Personal Data.
Object to processing of their Data. Users have the right to object to the processing of their Data if the processing is carried out on a legal basis other than consent.
Access their Data. Users have the right to learn if Data is being processed by the Avesco Rent, obtain disclosure regarding certain aspects of the processing and obtain a copy of the Data undergoing processing.
Verify and seek rectification. Users have the right to verify the accuracy of their Data and ask for it to be updated or corrected.
Restrict the processing of their Data. Users have the right, under certain circumstances, to restrict the processing of their Data. In this case, the Avesco Rent will not process their Data for any purpose other than storing it.
Have their Personal Data deleted or otherwise removed. Users have the right, under certain circumstances, to obtain the erasure of their Data from the Avesco Rent.
Receive their Data and have it transferred to another controller. Users have the right to receive their Data in a structured, commonly used and machine-readable format and, if technically feasible, to have it transmitted to another controller without any hindrance. This provision is applicable provided that the Data is processed by automated means and that the processing is based on the User's consent, on a contract which the User is part of or on pre-contractual obligations thereof.
Lodge a complaint. Users have a right to exercise your rights in accordance with the requirements of applicable EU and local laws. If Users find that their privacy rights are being breached after contacting Avesco Rent and after receiving a relevant response from Avesco Rent, Users may lodge a complaint with a supervision authority of the EU country of their permanent residence, workplace or the location of the alleged infringement. In the Republic of Estonia, this supervision authority is Estonian Data Protection Inspectorate (http://www.aki.ee/et/inspektsioon/kontaktid-nouandetelefon). If Your permanent residence or workplace is in any other country than the Republic of Estonia, then contact information for these authorities can be accessed at http://ec.europa.eu/newsroom/article29/item-detail.cfm?item_id=612080.
Details about the right to object to processing
Where Personal Data is processed for a public interest, in the exercise of an official authority vested in the Avesco Rent or for the purposes of the legitimate interests pursued by the Avesco Rent, Users may object to such processing by providing a ground related to their particular situation to justify the objection.
Users must know that, however, should their Personal Data be processed for direct marketing purposes, they can object to that processing at any time without providing any justification. To learn, whether the Avesco Rent is processing Personal Data for direct marketing purposes, Users may refer to the relevant sections of this document.
How to exercise these rights
Any requests to exercise User rights can be directed to the Avesco Rent through the contact details provided in this Privacy Policy. These requests can be exercised free of charge and will be addressed by the Avesco Rent as early as possible and always within one month.
Additional information about Data collection and processing
Legal action
The User's Personal Data may be used for legal purposes by the Avesco Rent in Court or in the stages leading to possible legal action arising from improper use of this Website or the related Services.
The User declares to be aware that the Avesco Rent may be required to reveal personal data upon request of public authorities.
Additional information about User's Personal Data
In addition to the information contained in this privacy policy, this Website may provide the User with additional and contextual information concerning particular Services or the collection and processing of Personal Data upon request.
System logs and maintenance
For operation and maintenance purposes, this Website and any third-party services may collect files that record interaction with this Website (System logs) use other Personal Data (such as the IP Address) for this purpose.

Information not contained in this policy
More details concerning the collection or processing of Personal Data may be requested from the Avesco Rent at any time. Please see the contact information at the beginning of this document.
How “Do Not Track” requests are handled
This Website does not support “Do Not Track” requests.
To determine whether any of the third-party services it uses honor the “Do Not Track” requests, please read their privacy policies.
Changes to this privacy policy
The Avesco Rent reserves the right to make changes to this privacy policy at any time by giving notice to its Users on this page and possibly within this Website and/or - as far as technically and legally feasible - sending a notice to Users via any contact information available to the Avesco Rent. It is strongly recommended to check this page often, referring to the date of the last modification listed above.
Should the changes affect processing activities performed on the basis of the User’s consent, the Avesco Rent shall collect new consent from the User, where required.

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